Managing payroll and employee benefits shouldn't mean entering the same information into multiple systems, manually updating deductions, or worrying about whether employee information is consistent across platforms.

At Time & Pay, we're always looking for ways to simplify the administrative responsibilities that come with running a business.

That's why we're excited to announce our integration with Employee Navigator, a leading employee benefits administration platform.

By connecting our Payentry payroll platform with Employee Navigator, we're helping employers reduce manual data entry, improve accuracy, and create a more efficient process for managing employee benefits.

What Is Employee Navigator?

Employee Navigator is an online benefits administration platform that helps employers manage employee benefit plans, enrollment, and ongoing benefit changes.

Rather than relying on paper enrollment forms, spreadsheets, and manual processes, employers can use Employee Navigator to provide employees with a convenient online experience.

Employee Navigator helps businesses simplify:

• Online Benefits Enrollment: Employees can review available benefit plans and make their elections electronically.
• New Hire Enrollment: Newly eligible employees can enroll in available benefits online.
• Life Event Changes: Employees can make eligible coverage changes following qualifying events such as marriage or childbirth.
• Open Enrollment: Employers can organize and manage annual benefits enrollment more efficiently.
• Benefits Administration: HR teams can manage employee elections, coverage information, and benefit changes through a centralized platform.

While Employee Navigator is a powerful tool on its own, connecting it with payroll makes the process even more efficient.

How Does the Time & Pay and Employee Navigator Integration Work?

Traditionally, payroll and benefits administration often operate independently.

When an employee's information changes, an administrator may need to update multiple systems. When an employee enrolls in benefits or changes coverage, someone must ensure the appropriate payroll deductions are entered correctly.

These extra steps take time and create opportunities for mistakes.

Our integration connects Payentry and Employee Navigator through three key data components, allowing supported employee information, compensation details, and benefit deductions to move between the systems.

1. Employee Demographics: Information Flows Both Ways

Employee demographic information can flow between Payentry and Employee Navigator in both directions.

Supported information includes:

• Employee first, middle, and last name
• Address
• Home phone number
• Date of birth
• Gender
• Job title
• Email addresses

This bidirectional connection helps keep employee records consistent between the two platforms and reduces the need to manually enter the same information in multiple places.

2. Compensation: Information Flows from Payentry to Employee Navigator

Payentry serves as the source of compensation information, sending supported pay details to Employee Navigator.

This includes:

• Pay or salary effective date
• Pay rate
• Annual salary
• Hourly rate

By transferring compensation information directly from payroll, employers can reduce the need to manually maintain these details in their benefits administration system.

This can be especially helpful when compensation information is needed for benefits administration or eligibility-related processes.

3. Benefit Deductions: Information Flows from Employee Navigator to Payentry

Perhaps one of the most valuable features of the integration is the ability to transfer benefit deduction information from Employee Navigator into Payentry.

When benefit deductions are established or updated in Employee Navigator, the integration can communicate the following information to payroll:

• Mapped payroll deduction code
• Deduction start date
• Deduction amount per pay period

For example, when an employee enrolls in a health insurance plan, the applicable deduction information can flow from Employee Navigator to Payentry, provided the deduction has been properly mapped.  This reduces the need for someone to manually enter or update the deduction in payroll.

The result? Less administrative work, fewer opportunities for errors, and a more efficient connection between benefits enrollment and payroll processing.

Five Benefits of Integrating Payroll and Benefits Administration

1. Reduce Duplicate Data Entry

Entering the same employee information into multiple systems is time-consuming and unnecessary.

With the Payentry and Employee Navigator integration, supported demographic information can flow between both platforms, while compensation and benefit deduction information moves in its designated direction.

This reduces repetitive administrative work and helps keep information consistent.

2. Improve Payroll Deduction Accuracy

Benefit deductions can change throughout the year as employees enroll in coverage, update their elections, or experience qualifying life events.

Without an integration, these changes may require someone to manually update payroll deductions.

By transferring mapped benefit deduction information from Employee Navigator to Payentry, the integration helps reduce the risk of missed updates, incorrect deduction amounts, and unnecessary payroll corrections.

3. Simplify Open Enrollment

Open enrollment is often one of the busiest times of year for HR professionals and office administrators.

Employees are reviewing benefit options, making elections, and updating coverage. Meanwhile, administrators must ensure that the resulting payroll deductions are entered correctly.

Employee Navigator helps streamline the enrollment process, while its integration with Payentry allows supported deduction information to be communicated directly to payroll.

This creates a more efficient process and reduces the administrative work associated with implementing new benefit elections.

4. Create a Better Employee Experience

Employees appreciate having convenient access to their benefits information and the ability to manage their elections online.

Employee Navigator provides a user-friendly platform for reviewing benefit options, enrolling in coverage, and making eligible changes.

And when the benefits administration platform is connected to payroll, employers can help ensure that applicable benefit deductions are reflected accurately.

That means fewer administrative complications and a smoother experience for everyone involved.

5. Give Your Team More Time to Focus on Your Business

For many small and midsize businesses, the person responsible for payroll may also handle HR, benefits, accounting, and other administrative responsibilities.

Manually maintaining employee information across separate systems takes valuable time away from more important work.

By connecting payroll and benefits administration, businesses can reduce repetitive tasks and simplify ongoing employee management.

Less time managing systems means more time managing your business.

Who Can Benefit from This Integration?

The Time & Pay and Employee Navigator integration can be particularly valuable for businesses that:

• Offer health insurance or other employee benefits.
• Regularly hire new employees or experience employee turnover.
• Want to simplify open enrollment and benefit changes.
• Spend too much time manually entering payroll deductions.
• Need a more efficient way to maintain employee information across platforms.
• Want to reduce administrative work without sacrificing accuracy.

Whether your business has a handful of employees or several hundred, integrating payroll and benefits administration can help simplify the way you manage your workforce.

Technology That Simplifies Payroll. Service That Makes It Personal.

At Time & Pay, we believe technology should make managing your business easier, but it should never come at the expense of personalized service.

Our integration with Employee Navigator is another example of how we're combining modern technology with the hands-on support our clients have come to expect.

While the integration helps automate important administrative processes, our team remains available to assist with payroll questions, employee information, and the systems you depend on.

Because at Time & Pay, Payroll is Personal.

Ready to Simplify Your Payroll and Benefits Administration?

If your business offers employee benefits and you're tired of managing employee information and payroll deductions across separate systems, we'd love to show you how this integration can help.

Contact Time & Pay today to learn more about our Employee Navigator integration and how it can simplify benefits administration for your business.