Managing paid time off (PTO) balances can be one of the most time-consuming HR tasks. Whether you’re a small business or a large multi-state operation, keeping track of how employees earn and use PTO can quickly become complex. At Time & Pay, we make it simple and accurate—so you can focus on running your business.

Real-Time PTO Balances

Our system gives employees immediate access to their PTO balances, ensuring they always know exactly how much time off they’ve accrued and used. No matter how you label your accruals—vacation, sick time, or personal days—our platform updates balances automatically as hours are earned or taken. This transparency reduces confusion and helps employees plan their time off confidently.

Easy Time-Off Requests and Approvals

Employees can request time off directly through the self-service portal, while managers can review and approve requests with just a few clicks. Automated updates mean that once a request is approved, the employee’s PTO balance adjusts instantly. This streamlined process saves HR teams hours of administrative work and minimizes errors.

Department and Company-Wide Calendars

Avoid scheduling conflicts before they happen. Our system provides calendar access so employees can see if co-workers in their department or across the company have already requested time off. This visibility helps managers and teams coordinate schedules and maintain productivity even when multiple employees are away.

Flexible Setup to Match Your Policies

Every company has unique PTO policies. Whether you use tiered accrual rates, waiting periods, or carryover limits, Time & Pay’s team can configure the system to match your exact rules. From simple accruals to complex, multi-level policies, we make sure your setup is accurate and compliant.

Why It Matters

Accurate PTO tracking isn’t just about convenience—it’s about compliance and employee satisfaction. Manual spreadsheets are prone to mistakes and can create disputes over earned time off. By automating accruals, you reduce the risk of errors, maintain accurate records for audits, and build trust with your team.

Watch the Demo

See it in action in our short video: Time & Pay PTO Accrual Tracking. You’ll get a quick look at how our system gives employees and managers a clear, real-time view of PTO balances and scheduling.

Partner with a Team That Knows Payroll Is Personal

For over 30 years, Time & Pay has helped businesses streamline payroll, HR, and timekeeping processes. Our PTO accrual tracking is just one way we help you simplify operations while keeping your employees informed and happy. Contact us today to see how we can customize a solution for your business.